Meeting Minutes MVE HOA Meeting -
May 7, 2018 6:30pm
In Attendance: Bob Hesseler, Pam Gustufson, Mike Jumps, Carl Hanly, Rob Broomfield, Larry Lochner, Brian Zimmerman, Jim Eaton, Jim Hoskins, Tim Heifer, Doug Stine, Doug Mays, Jim Morse, Trey Schroeder, John Parrish, Dan Wassal, & Tim Alexander. Proxy votes were received by Brian Schnitta and Angel Navedo.
The meeting started with a roll call, introductions and attendance sigi-in. We reviewed the minutes from the previous meeting and approved.
Bob Hesseler then gave the Treasurers report. Most of the 2018 HOA dues have been collected. Our account balance is about $24,000.00. We must maintain reserves of approximately $6000, so there is approximately $18,000.00 available for capital improvements or other projects. 2019 Invoices will be mailed out in November and will be due January 1, 2019.
Next we took nominations and volunteers for 3 officer positions: President, Vice President and Secretary. Trey Schroeder was appointed as President. Rob Broomfield was appointed as Vice President and Tim Helfer as Secretary. Bob Hesseler will stay on as Treasurer, and Mike Jumps will remain as a Director on the Board.
Next, we reviewed the Southern Lakes Proposal that was received. As voted upon in the HOA meeting on March 4, 2018, a letter was drafted and sent to the developers of Southern Lake. The letter notified them of our intent to erect a 6' tall wooden privacy fence along the eastern and southern property boundaries of the pond property. Construction was beginning immediately. We informed them that we would halt construction of the fence if they agreed to provide us with $95,000.00, payable within 2 weeks. We received a counter offer. After discussing the counter offer, a motion was made to allow the board of directors to meet with and negotiate with the developers of Southern Lake and their attorney on a Settlement. The motion was voted upon and approved unanimously.
Next, a motion was made and approved to form a Capital Improvement Committee. The purpose of the committee would be to determine from polling residents ideas for capital improvements to the Pond Area and other common areas. The committee would then research pricing and solicit proposals. All project ideas will be brought before the General Membership for final voting and approvals. The committee was formed. Pam Gustufson, Doug Mays, Doug Stein, Larry Lochner, Rob Broomfield and Trey Schroeder all volunteered to be on the committee. Pam agreed to chair the committee, and Doug Stein would serve as Vice Chair.
New business: Pam Gustufson pointed out that the entry ways to the development look neglected. It was suggested that funds be allocated to spray for weeds and clean-up the landscape beds. It was moved and approved to allocate $1500 to be spent on maintenance to the entry ways. The Capital Improvement Committee would discuss how the funds will be spent.
Tim Helfer mentioned that he has filed noise complaints on a Morse Village resident that is riding loud motorcycles in their backyard. The police have very little leverage on the issue. If the problem continues, Tim may need some assistance and backing from the Homes Association to try to resolve the problem.
Meeting adjourned around 8:00pm.